Cross-LIMS shipping files
LDMS can generate and accept cross-LIMS shipping files that meet these requirements.
- The file must be a tab delimited text file with the .txt file extension.
- The first line in the file must be a header row.
- The file must contain, at minimum, all required columns (in any order) to be processed by LDMS.
- When a cross-LIMS shipping file is generated by LDMS, all columns listed in the following table will be included.
- If additional columns are present in a cross-LIMS file, those columns will be ignored.
- Cross-LIMS shipping import sets the clinic value for VTN records based on the PID. This allows LDMS labs to receive cross-LIMS shipments of VTN samples if needed.
| Column Label | Example Value | Required | Notes |
|---|---|---|---|
| SHIP_ID | 0500-0999-0000000147 | Yes | In the format [Sending_Lab_ID]-Receiving_Lab_ID]-[Shipment_Number]; leading zeros must be added to make the ID the correct length (for example 500-19-147 is not valid, but 0500-0019-0000000147 is valid) |
| SHIP_DATE | 06-Jan-16 | No | Date shipped. Date must be in the format dd-Mmm-yy |
| RECIPIENT | 999 | Yes | Receiving laboratory's ID |
| SHIPPED_FROM | 500 | Yes | Sending laboratory's ID |
| GLOBAL_ID | GEQ00017-03 | No | A valid LDMS global specimen ID |
| group | FRONTIER | Yes | The group for which the specimen was collected. |
| PROTOCOL | F5309 | Yes | The protocol (ID2) for which the specimen was collected |
| PID | 0777777F | Yes | The participant identifier (ID1) |
| VID | 7 | Yes | The visit value |
| VID_UNIT | Day | Yes | The visit unit. Must be a valid LDMS visit code |
| COLL_DT_TM | 17-Jan-05 09:12 | Yes | Collection date and time, in the format dd-Mmm-yy HH:mm, using 24-hour clock |
| PRIM | BLD | Yes | Primary type. Must be a valid LDMS primary code. |
| DER | PL2 | Yes | Derivative type. Must be a valid LDMS derivative code. |
| SUBDER | N/A | Yes | Sub-additive/derivative type. Must be a valid LDMS sub-additive/derivative code. |
| ADD | EDT | Yes | Additive type. Must be a valid LDMS additive code |
| QTY | 1 | Yes | Volume of the specimen collected. |
| QTY_UNIT | ML | Yes | Volume unit. Must be a valid LDMS volume unit code. |
| CONDITION | SAT | No | Condition of the specimen. Must be a valid LDMS condition code. |
| OTHERSPECID | VTN | No | Other Specimen ID. Must be alpha/numeric with a max field length of 17 characters. |
| TIME | 0.00 | No | Must include the Additional Time. Format must be numeric/decimal with precision to two decimals. |
| TIMEUNIT | HRS, TR, or RAN | No | Must include Additional Time Unit Abbreviation. The field must be three characters long. |
| COMMENT | This is a comment | No | A comment about the specimen. |
| BOX | #1-1 | No | Name of shipping container |
| ROW | 1 | No | Row in shipping container (from top-to-bottom) |
| COL | 1 | No | Column in shipping container (from left-to-right) |