Importing a Shipment from an LDMS Laboratory

LDMS can receive shipments in all the same shipping file formats that it can create.


When the batch is imported into your LDMS, it will be assigned the next available batch number. It will not have the same batch number that was assigned to it at the sending laboratory. However, if you are receiving an LDMS Shipping Batch file, you do need to know the batch number from the sending laboratory to import it. This is a safeguard to keep paper manifest consistent with shipping files as they are imported. The batch number is printed on the LDMS-generated manifest.

Importing a shipping file from another laboratory

  1. In LDMS Shipping , select the bottom, blank row on the View Shipment tab.

  2. Change to the Import tab.

  3. Select the type of shipping file that you will be importing from the Shipment Type drop-down list.

  4. (For LDMS Shipping Files) Enter the batch number from the receiving laboratory into the Shipment No. field. If this does not match the batch number in the shipping file, it will be rejected.

  5. Click the button and select the shipping file that you received from the sending laboratory.

  6. (For LDMS Shipping Files only) Change to the Shipment QA/QC tab and perform QA/QC on the shipment.

  7. Change back to the Import tab, then click the button from the bottom-left of the screen.

  8. Change the condition code of one or more specimens as needed to reflect the condition of the shipment as you received it. Hold down the Ctrl or Shift key to select more than one specimen, then change the condition code from the drop-down list.

  9. Select whether to Import associated Test (assay) Setup Information. If yes, aliquots that were assigned a test at the sending laboratory will be assigned to those tests at your laboratory. If no, test assignments will be disregarded.

  10. Select the temperature at which you received the shipment from the Select a shipping temperature drop-down list.

  11. (If the import as is feature is enabled) Selected whether you want to automatically import received containers into LDMS as-is. If yes, a temporary freezer will be created in LDMS Storage called SHIPPING IMPORT that contains the specimens from the shipping file. You would then move the specimens to the appropriate location in storage.

  12. If you do not want to ever store the specimens, select the Mark specimens to never store check box.

  13. (For internal groups only) If the shipment contained an internal group, you'll be prompted to either create the new group in your local LDMS database or map the imported group to an existing internal group.

By default, specimens will not be added to your storage automatically after importing them. The Bulk Add tab in LDMS Storage has fields that allow you to search for specimens to store by batch number and received date.

If you would rather add specimens to your LDMS storage automatically when a shipping file is imported, you must enable the Allow automatic storage of imported samples option. This is option is found by clicking Administration > System Configuration and then changing to the Import tab.