The Patient Grid

The patient grid is the top portion of the LDMS Specimen Management screen. This is where you enter participant information for the specimens you are about to enter. Specimens can only be entered for one participant at a time, however, co-enrollments (meaning one participant who is enrolled in more than one study) can be entered together.

Figure: The Patient Grid from the Specimen Management Screen. This image shows how one participant can be enrolled in two studies at once. In this case, the participant is enrolled in ACTG/IMPAACT and FRONTIER studies.

Co-enrollments require additional handling when entering aliquots. Normally, when the participant is in one study, the aliquot will default to the first group (since it's the only group). With co-enrollments, you'll need to specify the group for each aliquot for using the Group/ID field in the aliquot grid.

The OPID (other patient identifier) is an optional identifier that some groups may utilize to track participant information instead of using ID1. LDMS is not strict on the format OPIDs, so they can contain up to 15 letters and numbers, as well as spaces. For some groups, OPID may not be available.

The button opens up the details window. For participants, this only has two fields: Time and Time Unit. These fields let you specify more details about the visit. For example, you might select 12 for the Time and Fasting for the Time Unit to indicate that the participant had been fasting for 12 hours at the time of the visit. You can tell if details have been set when the button changes to a letter code. If it still reads "Details", then no options were specified; if it says "T", that means the time fields were specified.